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Overview

Set Variables lets you store temporary data during task execution. Perfect for:
  • Temporary storage — hold data that doesn’t need to be in global context
  • Data passing — share information between different parts of your workflow
  • Variable updates — overwrite existing variables with new values
  • Clean organization — keep your workflow organized with named references
Variables are scoped to the current task and automatically cleaned up when the task completes.

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Set Variable Action

  • What it does: Creates or updates a variable that can be referenced throughout your current task execution.
Setting variables for workflow organization

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Inputs

  • Name: The variable name that will be used for referencing (becomes the reference key)
  • Value: The data to store — can be set manually, using prompts with context, or auto mode

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Outputs

  • Variable Reference: The stored value can be referenced as an output in other actions
  • Updated Variable: If using the same name, it overwrites the existing variable
Pro tip: Rename the Set Variable action to the actual variable name (like “Set Customer ID”) for better organization when selecting output references from the menu.

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When to Use Variables

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Common Use Cases

  • Store important data before clearing context
  • Pass data between different workflow phases
  • Keep track of counters, IDs, or status values
  • Hold temporary calculations or processed results

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Variable Updates

  • Use the same variable name to overwrite existing values
  • Update variables as your workflow progresses
  • Maintain state across different actions and conditions

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Best Practices

  • Use clear, descriptive names for easy identification
  • Rename the action to match the variable name
  • Use consistent naming conventions across your workflow
  • Avoid generic names like “temp” or “data”
  • Store essential data in variables before clearing context
  • Update variables rather than creating duplicates
  • Use variables for data that doesn’t need global context access
  • Keep variable scope limited to what’s actually needed
  • Group related variables near each other in the workflow
  • Use descriptive action names for better output reference selection
  • Document complex variables with clear action names
  • Clean up unused variables by not referencing them

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Next Steps

Context

Manage global memory and prioritized information

Memories

Store persistent knowledge across all task executions

Observability

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